Admin Help & Documentation

# App Changelog & Structure Overview Last updated: **April 2026** --- ## What is this app? This is the **Here / Now** community platform — a bespo...

# Troubleshooting Common Issues ## User can't book a session: - Check session hasn't passed - Check capacity not full - Check payment methods enable...

# Data Export & Backup **Admin Dashboard** → **Data Export** ## What you can export: - Participants (with health data) - Bookings - Sessions - Reve...

# Hero Sections & Branding ## What are hero sections? Large banner images at the top of key pages (Home, Schedule, etc.) ## Managing heroes: **Adm...

# Community Moderation **Admin Dashboard** → **Community** ## What you can moderate: - **Posts** in programme communities - **Gratitude messages** ...

# Revenue & Analytics ## Dashboard Metrics: - **Total Revenue** - confirmed payments only - **Active Bookings** - upcoming booked sessions - **Atten...

# Pledges & Interest-Based Launching ## Use case: Test demand before committing to schedule a new programme. ## How it works: 1. Enable **Pledge M...

# Building & Managing Courses **Admin Dashboard** → **Courses** ## Course structure: **Course** → **Modules** → **Lessons** ## Creating a course: ...

# Managing Venues **Admin Dashboard** → **Venues** ## Creating a venue: 1. **Name** (e.g., 'Hackney Wick Community Centre') 2. **Address** (full ad...

# Notification System ## Automatic notifications: Currently built for: - Booking confirmations (email) - Payment reminders - Session reminders (if ...

# Attendance Tracking ## Method 1: Manual marking **Admin Dashboard** → **Attendance** 1. Select date or session 2. See all booked participants 3. ...

# Creating Punch Cards ## What are Punch Cards? Buy-10-get-1-free loyalty system. Users get a stamp per attended session. ## How it works: 1. User...

# Advertisement System ## Purpose: Promote internal offerings (online classes, upcoming events) and brand partnerships throughout the app. ## Manag...

# Using the Marketing Helper ## Location: **Admin Dashboard** → **Marketing** tab ## Quick Templates: Click any template to auto-generate social p...

# Intake Forms & Health Screening ## Default PAR-Q: Every participant completes standard PAR-Q (Physical Activity Readiness Questionnaire) during re...

# Online Classes Setup ## Managing Classes: **Admin Dashboard** → **Online Classes** ## Create a class: 1. Click **+ New Class** 2. Fill in: - ...

# Setting Up Programmes **Admin Dashboard** → **Programmes** ## Key fields: - **Name** (e.g., 'Vibe Dance Fitness') - **Description** (what it is) ...

# Payment Confirmation Workflow ## BACS Payments: 1. User books session and selects BACS 2. They see bank details and mark transfer as sent 3. **You...

# Managing Participants ## View all participants: **Admin Dashboard** → **Participants** ## Register someone manually: **Admin Dashboard** → **Reg...

# Understanding Roles & Permissions ## Role types: **Admin:** - Full access to everything - Can create/edit/delete all data - Can promote other user...

# Creating Your First Session ## Quick method (from Dashboard): 1. Go to **Admin Dashboard** 2. Click **Add New Session** button 3. Fill in: - **...

# Welcome to Here/Now Admin This is your central hub for managing all aspects of here/now/today. ## What you can do: - **Schedule sessions** across...